Details about Tuition, Fees, Refunds and Account Adjustments
Tuition is established by the State System of Higher Education Board of Governors, usually in July, after the state legislature determines support levels for higher education in the commonwealth. The Board of Governors also determine the refund policy for the 14 universities of the State System of Higher Education. All tuition, fees and refund policies are subject to change upon approval of the Council of Trustees or the State System of Higher Education, as appropriate. The excerpts shown below are described in the Catalogue.
Tuition and Fees for Students Taking Graduate and Undergraduate Courses
Students at Edinboro University of Pennsylvania are permitted and, sometimes, required to take courses at both the graduate and undergraduate level. Therefore, it is necessary to adapt tuition and fees for such students in an equitable manner since the basic tuition rates are different at the graduate and undergraduate levels.
The following policy is adopted to establish tuition and fee charges for students who take graduate and/or undergraduate coursework at the University during an academic period. Undergraduate students will be billed for fees at the undergraduate level; post baccalaureate students will be billed for fees at the graduate level.
1. a) A student taking only graduate coursework will be billed at the graduate tuition rate.
b) A student taking only undergraduate coursework will be billed at the undergraduate tuition rate.
2. a) A post baccalaureate student who is taking a combination of graduate and undergraduate coursework in a semester whose total credit hours is fifteen hours or less will be billed undergraduate tuition for undergraduate credits and graduate tuition for the graduate credits not to exceed the full-time graduate tuition and fee rates.
b) An undergraduate student who is taking a combination of graduate and undergraduate coursework in a semester whose total credit hours is eighteen hours or less will be billed undergraduate tuition for undergraduate credits and graduate tuition for the graduate credits not to exceed the full-time undergraduate tuition and fee rates.
3. a) A post baccalaureate student taking a combination of undergraduate and graduate coursework whose sum of credit hours exceeds fifteen credit hours will be billed for additional tuition at graduate rates.
b) An undergraduate student taking a combination of undergraduate and graduate coursework whose sum of credit hours exceeds eighteen credit hours will be billed for additional tuition at undergraduate rates.
Advanced Tuition Deposit
An advance tuition deposit of $100 shall be paid by all new undergraduate
students. This deposit is required when the student is approved for admission
to the University. This is a guarantee of the intention of the applicant to
register at the University for the term indicated on the admissions letter. The
amount of $100 is deposited with
Applicants who cancel their applications or fail to register following admission to the University after having paid the deposit will not receive a refund of the $100 deposit or any part thereof.
Housing Deposit
Edinboro University of Pennsylvania will assess a housing deposit to all students who request housing accommodations within University residence halls. All students who request housing accommodations shall make a deposit of seventy-five dollars ($75.00), by personal check, certified check, or money order.
Application Fee
Undergraduate students applying for admission shall pay an application fee to cover the cost of processing and admission. This initial application fee is not refundable and does not apply to other University charges. This fee is applicable for only a one-year period.
Graduate students applying for admission to the
Late Registration Fee
A late registration fee will be charged for any undergraduate or graduate registration which occurs after the established registration date.
Waiver of Fees for Study Off Campus
Students who are taking all of their credit courses during a semester off
campus (anywhere but the Edinboro or Porreco campuses) will have the
Students who are taking all of their credit courses during a semester off
campus who choose to access the
Special Room and Meal Arrangements
The boarding (meal) fee is mandatory for all students who reside in university residence halls; however, students who live off-campus may also take their meals at the campus dining hall. Overnight room occupancy is available for approved guests.
Payment of Your Bill
Full payment, or proof of awarded financial aid, is required to complete the registration process. The check or money order for these fees should be made payable to Edinboro University of Pennsylvania. Cash payments will only be accepted at the Bursar's Office. Credit card payments may be made at the Bursar’s Office or over the web using S.C.O.T.S.
Financial aid applicants must apply for student assistance ninety (90) days in advance of registration to assure completion of the award process.
Students receiving bank loans, such as Stafford Guaranteed Loans, Supplemental Loans, or Parent Loans for Undergraduate Students must provide written evidence of loan approvals to the Bursar's Office to receive credit toward current invoice charges if the loans are not shown on the bill. Send copies of your loan disclosure statements with your invoice even if your current loan awards are greater than your charges. You must be enrolled in a degree program for at least six (6) credits to remain eligible for the loans.
Students who have external scholarships, military scholarships, or other types of student assistance resources must attach written evidence of such when returning their invoices in order to receive credit toward current semester charges.
Students receiving bank loans who do not participate in “Electronic Funds Transfer” must endorse (sign) their loan checks in the Bursar's Office; no transactions are made with a loan check until it has been endorsed. Students and parents participating in Electronic Funds Transfer (EFT) will have their loan proceeds applied directly to the student account when financial aid regulatory requirements for disbursement are complete.
Failure to complete the payment process and/or provide written proof of bank loans or other financial assistance can result in a cancelled class schedule at the conclusion of the registration period.
Delinquent Accounts
No student shall be enrolled, graduated, or granted a transcript of his/her records until all previous charges have been paid.
Refund Policy
All fees and refund policies are subject to change upon approval of the Council of Trustees or the State System of Higher Education, as appropriate.
Intent
Policy
Refunded fees or account adjustments are automatically credited to student accounts. Unless the student submits a written request to the Accounting Office for a cash refund if they have a credit balance, the credit balance is carried forward for one year. Requests for refund which require exceptions to the refund policy will be forwarded by the vice president for finance and administration to the president or his/her designee for his/her consideration.
The new student application fee, payment plan application fee, and new student advanced registration deposit are non-refundable. The advanced housing deposit fee is refundable only under the conditions set forth in the policy describing the housing deposit.
I. Total withdrawal from the University (fall and spring semesters)
1. Prior to the first scheduled class meeting
Students who withdraw from all classes prior to the meeting of their first scheduled class are entitled to a 100 percent refund of all fees (except for the new student application fee, the new student advanced tuition deposit and the advanced housing deposit) for the semester or session from which they are withdrawing. Total withdrawal of this type must be transacted in writing with the Enrollment Services Office.
2. Voluntary withdrawal after first scheduled class meeting
Students who want to request a withdrawal from all courses and leave the
University must complete a withdrawal form in the Student Development Office.
Students officially and totally withdrawing after the first class meeting may
seek refunds for tuition, health center fee,
First Week 90%
Second Week 80%
Third Week 70%
Fourth Week 60%
Fifth Week 50%
After Fifth Week No Refund
Refunds for total voluntary withdrawal from classes which do not meet on a weekly basis throughout the semester shall be based upon the following schedule:
After 1st class meeting 80%
After 2nd class meeting 50%
After 3rd class meeting No Refund
Tuition, student activity fee, health center fee,
3. Involuntary withdrawal after first scheduled class meeting
Refunds are not available when a student has been suspended or expelled from the University for disciplinary reasons or for non-payment of fees or other financial reasons.
II. Partial course schedule adjustments (fall and spring semesters)
1. Partial course adjustments for all undergraduate students between twelve (12) credits and eighteen (18) credits and all graduate students between nine (9) credits and fifteen (15) credits.
The full-time undergraduate tuition fee during the fall and spring semesters of the academic year is based on enrollment between 12 and 18 semester hours of credit. The full-time graduate tuition fee during these periods is based on enrollment between 9 and 15 semester hours of credit. Therefore, no refund is available for reduction in enrollment within these credit ranges.
2. Partial course adjustments for all undergraduate students below twelve (12) credits and above eighteen (18) credits and all graduate students below nine (9) credits and above fifteen (15) credits.
Students who withdraw from courses prior to the meeting of their first scheduled class are entitled to a 100 percent refund of fees related to the courses from which they withdraw.
Students who drop or withdraw from courses subsequent to the meeting of
their first scheduled class are entitled to a refund or account adjustment of
the tuition, student activity fee, health center fee,
First Week 90%
Second Week 80%
Third Week 70%
Fourth Week 60%
Fifth Week 50%
After Fifth Week No Refund
Refunds for partial withdrawal from classes which do not meet on a weekly basis throughout the semester shall be based upon the following schedule:
After 1st class meeting 80%
After 2nd class meeting 50%
After 3rd class meeting No Refund
All other fees are non-refundable in cases of partial withdrawal.
III. Other refunds (fall and spring semesters)
1. Room charges
Students officially withdrawing from the University through the Enrollment
Services Office may have refund adjustments posted to their accounts in
accordance with
First Week 90%
Second Week 80%
Third Week 70%
Fourth Week 60%
Fifth Week 50%
After Fifth Week No Refund
2. Food service charges
Students officially withdrawing from the University through the Enrollment
Services Office may have refund adjustments posted to their accounts in
accordance with
First Week 90%
Second Week 80%
Third Week 70%
Fourth Week 60%
Fifth Week 50%
After Fifth Week No Refund
Unless specified elsewhere in the refund policy, unused flex account balances for the fall semester will carry over to the spring semester for students who renew their Food Service Agreements with the University; all remaining flex dollars will be forfeited at the end of the spring semester.
3. Non-traditional course schedules
Where a student withdraws from a course offered on a non-traditional basis (e.g., weekend mini-courses) partial refunds will be considered by the vice president for finance and administration on the basis of equity and fairness.
IV. Refunds for withdrawal during summer sessions of at least five weeks
1. Total withdrawal during summer sessions
Students who withdraw prior to the first meeting of their first scheduled class are entitled to a 100 percent refund of all fees (except for the new student application fee, the new student advanced tuition deposit and the advanced housing deposit) for the summer semester or session from which they are withdrawing. Total withdrawal of this type must be transacted in writing through the Enrollment Services Office.
2. Total withdrawal after first scheduled class meeting
Students who want to request a withdrawal from all courses and leave the University must complete a withdrawal form in the Enrollment Services Office. Students officially and totally withdrawing after the first class meeting may seek refunds for tuition, room and meals, if applicable, and student activity fee according to the following schedule:
1st week 75%
2nd week 50%
After 2nd week No Refund
Refunds for total, voluntary withdrawal from class which do not meet on a weekly basis throughout the semester shall be based on the following schedule:
After 1st class meeting 75%
After 2nd class meeting 50%
After 3rd class meeting No Refund
Tuition, student activity fee, and room and board charges are credited to the
student accounts using the official withdrawal date. The health center fee,
3. Partial course schedule adjustments
Students who withdraw from courses prior to the meeting of their first scheduled class are entitled to a 100 percent refund of fees related to the courses from which they withdraw.
Students who withdraw from courses subsequent to the meeting of their first scheduled class are entitled to a refund of the pre-paid tuition and student activity fee based upon the following schedule:
1st week 75%
2nd week 50%
After 2nd week No Refund
Refunds for voluntary withdrawal from classes which do not meet on a weekly basis through the semester shall be based upon the following schedule:
After 1st class meeting 75%
After 2nd class meeting 50%
After 3rd class meeting No Refund
All other fees are non-refundable in cases of partial withdrawal.
V. Refunds for withdrawal during summer sessions of less than five weeks
1. Total withdrawal during summer sessions
Students who withdraw prior to the first meeting of their first scheduled class are entitled to a 100 percent refund of all fees (except for the new student application fee, the new student advanced tuition deposit and the advanced housing deposit) for the summer semester or session from which they are withdrawing. Total withdrawal of this type must be transacted in writing through the Enrollment Services Office.
2. Total withdrawal after first scheduled class meeting
Students who want to request a withdrawal from all courses and leave the University must complete a withdrawal form in the Enrollment Services Office. Students officially and totally withdrawing after the first class meeting may seek refunds for tuition, room and meals, if applicable, and student activity fee according to the following schedule:
1st week 50%
After 1st week No Refund
Refunds for total, voluntary withdrawal from class which do not meet on a weekly basis throughout the semester shall be based on the following schedule:
After 1st class meeting 75%
After 2nd class meeting 50%
After 3rd class meeting No Refund
Tuition, student activity fee, and room and board charges are credited to
the student accounts using the official withdrawal date. The health center fee,
3. Partial course schedule adjustments
Students who withdraw from courses prior to the meeting of their first scheduled class are entitled to a 100 percent refund of fees related to the courses from which they withdraw.
Students who withdraw from courses subsequent to the meeting of their first scheduled class are entitled to a refund of the pre-paid tuition and student activity fee based upon the following schedule:
1st week 50%
After 1st week No Refund
Refunds for voluntary withdrawal from classes which do not meet on a weekly basis through the semester shall be based upon the following schedule:
After 1st class meeting 75%
After 2nd class meeting 50%
After 3rd class meeting No Refund
All other fees are non-refundable in cases of partial withdrawal.
Procedure
Total withdrawals from the University are processed through the Enrollment Services Office. Partial course adjustments are made by course withdrawal transactions processed by the Office of Records and Registration. The date of official withdrawal, both partial and total, shall be determined by the Office of Records and Registration and the Enrollment Services Office based upon the required written requests and transactions.
All requests for refunds, must be submitted to the Accounting Office for processing to the vice president for finance and administration for approval. Requests for cash refunds must be in writing.
Exceptions of appeal to the refund policy will be considered through written request to the Office of the President of the University or his/her designee.
Direct
Deposit of Financial Aid Refunds
As a convenience to students, EUP can direct deposit financial aid refunds
to the student’s bank account. You
may designate any bank, savings and loan association, or credit union in the