Student Handbook

Dr. Kahan Sablo
Vice President for Student Affairs
Pogue Student Center
Edinboro University
Edinboro, PA 16444
(814) 732-2313
ksablo@edinboro.edu

 

Table of Contents

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Handbook: Student Services Records

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Records and Registration

Mr. Timothy Pilewski, Registrar
First Floor Hamilton Hall
732-3501, ext. 475

The Office of Records and Registration provides a variety of services associated with class scheduling, enrollment and student academic records at the University. 

Services include the following:

  • Academic advisor change
  • Address change - permanent and local
  • Auditing a course
  • Authorization to enroll in a graduate course for undergraduate credit
  • Class rosters
  • Credit overload authorization
  • Degree Audit
  • Diploma/graduation application
  • Enrollment verification requests for insurance, scholarships, loan deferments and other circumstances requiring evidence of university attendance
  • Grade change
  • Late registration
  • Minor program addition/deletion
  • Name change
  • PASSHE Visiting Student Program
  • Probation/suspension
  • Public information holds and other privacy issues
  • Pennsylvania Residency status change
  • Satisfactory/Unsatisfactory course grading option
  • Transcript request
  • Undergraduate catalogue
  • Undergraduate major change
  • Undergraduate reinstatement/second degree application
  • Withdrawal from a course due to extenuating circumstances

 

Forms to complete these services are available in the outer and inner lobbies of Hamilton Hall and our office website.  Additional information is also available through myEdinboro and by selecting the SCOTS icon from the Launchpad.   There are six computer workstations at the Hamilton Hall Student Services Center for students to obtain information regarding academic records, account status, financial aid and class schedule during office hours.

Planning and Obtaining Your Schedule: 

Part of your obligation in pursuing a program of study is the careful planning of your program, including the selection of courses.  Your academic advisor is your resource for assistance and counsel.  You should have a long-term plan of study that includes courses that need to be taken in each succeeding semester.  As you move through the plan of study, remaining courses will need to be planned with greater precision.  You should consult regularly with your advisor and utilize the tools such as the curriculum sheets, the eight-semester plans of study and the degree evaluation to insure you are on target to graduate.

Every semester you will receive a notice that class scheduling for the upcoming semester will open.  Check your registration status on SCOTS;  If there are any holds on your record preventing registration, you must clear them.  Offices are typically not open on Saturday or Sunday to remove holds from your record. 

Make an appointment to meet with your academic advisor prior to your assigned day  for scheduling your classes and develop a proposed schedule.  Obtain the Alternate PIN from your advisor and make a record of it (ie: in your cell phone).  You must have this Alternate PIN to schedule on SCOTS and to make schedule adjustments through the Drop and Withdrawal period of the semester.   

  Reference List for the Office of Records and Registration
732-3501 ext. 475

Subject

Contact

Extension

ACT 48 Credit Reporting/Questions

Beth Fuhrer

1976

Address Changes

Refer students to SCOTS page to input

Address Change problems

Collette Stephens

1977

Advisor Change

Dawn Dillen

1986

Alternate PIN

Collette Stephens/Sara Alexander/Kris Copeland

1977/1974/1978

Auditing a Course

Collette Stephens

1977

Banner User Access Authorization

Timothy Pilewski

1974

Catalogue (Undergraduate)

Dawn Dillen

1986

Class Location/Relocation

Timothy Pilewski

1974

Class Rosters

Amy Howe

1979

CLEP (Adding Credit to Record)

Sara Alexander/Amy Howe

1971/1979

Commencement and Graduation

Beth Fuhrer/Sara Alexander

1976/1971

Co-requisite Override (Approved)

Permission Override Form Online

Course Add

Refer Students to SCOTS

Course Cancellation    

Timothy Pilewski

1974

Course Drop

Refer Students to SCOTS

Course Overload

Permission Override Form Online

Credit Overload (Approved)

Permission Override Form Online

Credit by Exam (Adding Credit to Record)

Sara Alexander/Amy Howe

1971/1979

  Customer Service

  Timothy Pilewski           

1974

Degree Evaluation (CAPP)

Barb Polakowski

1972

Diplomas

Barb Polakowski/Sara Alexander

1972/1971

Enrollment Verification

Refer students to SCOTS page to request and print

Enrollment Verification problems

Kristine Copeland

1978

EREG Questions Concerns

Beth Fuhrer    

1976

FERPA Questions Concerns

Timothy Pilewski

1974

80/40 Credit Review Reports

Beth Fuhrer

1976

Final Exam scheduling

Timothy Pilewski          

1974

First Day Attendance

Beth Fuhrer

1976

Grade Changes

Dawn Dillen

1986

Grade Rosters

Amy Howe

1979

Hold on Records

Timothy Pilewski

1974

I and R Grades

Dawn Dillen

1986

Independent Study

Collette Stephens/Timothy Pilewski

1977/1974

Individualized Instruction

Amy Howe/Timothy Pilewski  

1979/1974

Internship

Amy Howe/Timothy Pilewski

1979/1974

Late Fees/Late Registration

Timothy Pilewski

1974

Life Experience (Adding Credit to Record)

Sara Alexander/Amy Howe

1971/1979

Major Change

Dawn Dillen

1986

Master Course File

Dawn Dillen

1986

Major Override (Approved)

Permission Override Form Online

Master Schedule of Classes

Timothy Pilewski

1974

Minors

Collette Stephens

1977

myEdinboro Username-Password Resets

All Hamilton Personnel              

5555

Name Change

Collette Stephens

1977

National Student Clearinghouse

Beth Fuhrer

1976

Notification of Absence-Student           

Beth Fuhrer

1976

Prerequisite Override (Approved)

Permit Override Form

Priority Registration

Timothy Pilewski

1974

Privacy Issues

Timothy Pilewski

1974

Registration Materials

Timothy Pilewski

1974

Registration Time Tickets

Timothy Pilewski

1974

Reinstatement

Dawn Dillen

1986

Reinstatement from Suspension

Timothy Pilewski

1974

Reports and Lists

Beth Fuhrer

1976

PA Residency

Timothy Pilewski

1974

Satisfactory/Unsatisfactory Codes

Collette Stephens

1977

SCOTS (User issues)

Collette Stephens/Sara Alexander/Kris Copeland                 

1977/1971/1978

SCOTS (Technical issues)

Timothy Pilewski

1974

Social Security Number Change

Collette Stephens

1977

Student Registration

Timothy Pilewski

1974

Thesis Registration

Collette Stephens

1977

Time Conflict   (Approved)

Permit Override Form

Transcript problems

Collette Stephens

1977

Transcript Request

Direct students to SCOTS to order        

 

Transfer Credit (Reinstated Students)

Barb Polakowski

1972

Website  (Records & Reg)

Beth Fuhrer    

1976

Withdrawal from a course

Refer Students to SCOTS

Withdrawal (Total-posting to student records)

Amy Howe      

1979

WP and WF Grades

Amy Howe      

1979

 

For more information please visit the Office of Records & Registration website