The following answer some of the more commonly asked questions about the UWCC and the curricular process. Please refer to the UWCC Curriculum Handbook or the UWCC Chairperson for additional information.
How long does it take for a proposal to be approved?
Because the approval process involves several steps (summarized below), the time it takes to receive approval varies. You may expect your proposal to be at any stage an average of three weeks. Incomplete proposals or those requiring changes will take longer. Because the UWCC is not the final step in the approval process, your proposal must be to UWCC by October 1 (for Spring) and March 1 (for Summer/Fall).
- Department (vote)
- Department Chair
- UWCC sub-committee(s)
- UWCC full committee
Programs must also be approved by:
- University Senate
- University President
- Board of Trustees (for program revisions)
- Board of Governors (for new programs)
What can delay a proposal?
In addition to incomplete proposals, there are a variety of factors that can delay a proposal. Some of the more common ones are outlined in the UWCC Curriculum Handbook or can be discussed with UWCC members. Changes requested by the UWCC sub-committee(s) must be made before the proposal is considered for approval by UWCC. NOTE: proposals submitted on forms others than those linked above will not be considered.
What needs to be included in a curriculum proposal?
The following outlines a complete proposal. Please refer to the UWCC Curriculum Handbook or UWCC member for more details:
Non-Gen Ed Courses (incl. Distance Ed courses)
In addition to the blue cover sheet, your proposal must include the catalog description, course outline, bibliography, course objectives and assessments. Course revisions should also include a copy of the old course outline clearly designated “OLD.”
Gen Ed Courses (incl. Distance Ed courses)
In addition to the pink cover sheet, your proposal must include the catalog description, course outline, bibliography, and a table “mapping” the appropriate General Education objectives to course objectives and assessments.
In addition to all of the information requested on the green program proposal form, proposals to revise a program must also attach the revised curriculum checksheet and the original curriculum checksheet (clearly marked “old”).
When do I submit the electronic copy of my proposal?
Once UWCC receives your printed copy from the Provost’s office, it is scanned to ensure everyone is reviewing the same version. Once you’ve addressed all of the Provost’s and subcommittees’ concerns, you will then submit the updated electronic copy. It is assumed that the latter will be the most current/accurate version. Upon receipt, it will be reprinted and the updated signature page inserted before being sent through the remainder of the curricular process.
How do I submit an existing course for online delivery?
When departments want an existing course to be approved for Distance Ed (ITV or Web), all you need to do is draft a memo. The memo should include: 1) a description of the proposal, 2) delivery method (i.e. 100% on-line web delivery, 80-99% on-line web delivery, and/or ITV), and 3) a standard course proposal signature page including both the Department vote and Chairperson’s signature. The proposal should then be given to the Dean and will continue through the regular curricular process.
How often can I teach an FYE course?
FYE courses are now approved for four years and are intended for first year students. After four years (or sooner if the objectives of the FYE program change), FYE courses are to be brought through UWCC as course revisions.
Do I need to include a bibliography with my course proposal?
A bibliography is required of all course proposals. Bibliographies are not required of internship nor for “umbrella” course proposals.
How do I change a course prefix?
Those departments wishing to a course prefix should:
1) Conduct a Department vote
2) Write a memo identifying the course prefix to be changed, the desired new prefix, the reason(s) the change is desired, and the tally for the Departmental vote on the change
3) Attach a signature page (from course proposal form) to the memo
4) Submit these materials to your Dean through the regular process. The proposal will then proceed to the Provost, UWCC, back to the Provost, and then to the President.
Can I fast-track course revisions and what can be considered fast-track? What is the process?
Course revisions may be fast-tracked. Fast-track revisions are those that involve minor changes. Approved fast-track options include: prerequisite changes, prefix changes, name changes, converting to or removing from online delivery, removing from General Education, and placing a course in moratorium. Proposals involving more than one of the above, any change to the course outline, and/or major changes to the course description will not be considered for fast-track track review and should be submitted as revisions.
Fast-track proposals should be submitted in the form of a memo along with the appropriate signature page. The memo should describe the nature of the proposal. As with a full proposal, the signature page should include the department vote on the proposal and the appropriate signatures.
Note: Proposals to place a course/program on moratorium should also include data and other information to explain and support the rationale for the proposed moratorium.
Can a program revision be fast tracked?
That option is no longer available.