Frequently Asked Questions
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Here are the Answers!
ACADEMIC LOAD
1. How many credits may a student enroll in each semester?
During a regular fall or spring semester, a normal full-time load for a semester is from 12 to 18 semester hours; however, the total credit hours a student is permitted to enroll in is determined by the academic record of the individual student. Students who have a grade point average of 3.00 or higher may register for 18 semester hours. Students who have a grade point average lower than 2.00 may register for a maximum of 16 semester hours. Students may register for additional credit hours only if an Overload of Credit Form is approved by their advisor, department chairperson and dean.
During a summer session or winter session between semesters, the credit load is determined by the number of weeks in the session. Students may take up to three semester hours during a three-week session and up to six semester hours during a five-week session.
2. How do I change my local or home address?
Students are responsible for notifying the University when they change their permanent home or off-campus local address.
Students may access the S.C.O.T.S. via the Internet and submit address changes through the S.C.O.T.S. system.
ADVISORS
3. How do I change my advisor?
Request forms for Change of Advisor may be obtained in the Office of Records and Registration. Students will be notified via email when their request is processed. (Print Form)
4. Who is my advisor?
Academic advisors are identified in S.C.O.T.S. Students may contact the Office of Records and Registration if they have questions.
5. Where is my advisor located?
Please access the University Directory on the EUP website to locate your advisor's office address and phone number.
6. When are my advisor's office hours?
You may find your advisor's office hours posted outside his or her office, or you may contact your department for this information.
AUDITING A COURSE
7. How do I audit a course?
Forms for auditing courses can be obtained through the Office of Records and Registration. It requires the signatures of the student's advisor and the instructor of the course to be audited. The completed form must be submitted to the Office of Records and Registration no later than the end of the ADD period. (Print Form)
8. Will this course count as part of my academic load?
No!
9. Do I have to pay for auditing a course?
Students, with the exception of senior citizens, must pay the established course credit fee for auditing courses.
10. Will this course show on my transcript and if so, how?
Audited courses will be recorded on student transcripts as "AU."
CATALOGUE
11. How do I get a copy of the college catalogue?
College catalogues may be obtained from the Office of Records and Registration for first-time freshman and transfer students. The Undergraduate Catalogue is also posted online.
COMMENCEMENT -- Not to be confused with Graduation. Although connected, these are two separate functions.
12. How many tickets will I receive for commencement?
The number of tickets issued, usually three (3) or four (4), is dependent on the number of graduating students attending the ceremony.
13. How may I get more tickets?
You will receive an information packet with your seating assignment and guest tickets. This information explains how you can request additional tickets, if available. Additional tickets are available only if unused tickets are returned. If you have any questions, please contact Barb Polakowski at 814-732-5555 ext. 287.
If an off-site video viewing has been scheduled, it will be explained in the information packet. Please be certain to read this information packet carefully.
14. I have not received any tickets or information regarding the commencement ceremony. Has this information been mailed yet?
Tickets and seating information for the May ceremony are mailed out mid-April. Tickets and seating information for the December ceremony are mailed out mid-November. If you have any questions regarding tickets, please contact Barb Polakowski (814) 732-5555 ext. 287 or Amy Howe (814) 732-5555 ext. 283.
15. How do I request walk-through for commencement?
Walk-through applications are considered for the May commencement ceremony only. A walk-through application form can be obtained by meeting with either Barb Polakowski or Timothy Pilewski. Please note that the completion of this form is not a request to graduate; it is a request for the privilege to attend the May commencement ceremony prior to the completion of your degree requirements. The deadline to complete the walk-through commencement application form is April 1st.
16. I lost my row and seat number for the ceremony. Can you help?
Please contact Barb Polakowski (814) 732-5555 ext 287 or Amy Howe (814) 732-5555 ext. 283.
17. Did you get my form I returned indicating I want to attend the commencement ceremony?
Please contact Barb Polakowski (814) 732-5555 ext. 287 or Amy Howe (814) 732-5555 ext. 283.
18. When is Commencement?
Dates for commencement are listed in the front of the catalogue and also in the scheduling booklet. The starting time for the ceremony is 1:00 p.m.
19. My advisor has indicated that I have met a specific area of my requirements, but my degree evaluation is indicating this area is unmet.
Please contact Barb Polakowski, Coordinator for the Degree Evaluation Systems at (814) 732-5555 ext. 287.
20. I was told my transfer credit that came in as an elective would fulfill a specific area of my curriculum and my degree evaluation shows this area as unmet.
Please contact Barb Polakowski, Coordinator for the Degree Evaluation Systems at (814) 732-5555 ext. 287.
DIPLOMAS
21. I recently graduated. When can I expect my diploma to be mailed?
The process of mailing diplomas will occur after final grades have been recorded and all graduation clearances are confirmed. No holds must be found on your student record. If you wish to pick up your diploma, you may do so at the Office of Records and Registration. If you have any questions, please contact Barb Polakowski (814) 732-5555 ext. 287 or Amy Howe (814) 732-5555 ext. 283.
22. My diploma has been lost or destroyed. How may I obtain a replacement diploma?
We would be happy to order a replacement diploma for you. The cost of this service is $15.00; check or money order should be made payable to Edinboro University of Pennsylvania.
Please affix your signature to your diploma replacement request and send to the following address: Edinboro University of Pennsylvania, Office of Records and Registration, Hamilton Hall, 210 Glasgow Road, Edinboro, PA 16444. The following identifying information should be included with your request:
Please print your name as you want it to appear on the diploma.
Student ID number.
Date of birth.
Date of graduation.
Degree earned.
Current mailing address.
Questions may be directed to Barb Polakowski (814) 732-5555 ext. 287 or Amy Howe (814) 732-5555 ext. 283.
23. I have legally changed my name. How may I obtain a new diploma that reflects my name change?
If you have not submitted a name change form to Edinboro University, please do so at this time. Instructions and a printable request form are available by clicking the following link: Change Name. Please note the requirements for acceptable documentation.
Please submit your name change form along with your diploma replacement request (see above). Once your name change has been recorded we will provide your replacement diploma.
Questions may be directed to Barb Polakowski (814) 732-5555 ext. 287 or Amy Howe (814) 732-5555 ext. 283.
GRADE CHANGES
24. I recently had a grade changed by my professor. Can you tell me if this has been done yet?
CAUTION: Grades cannot be released over the telephone. You will receive notification by email that a change has been made to your academic record or you can check your S.C.O.T.S. account.
25. Is graduation "automatic"?
No! You must apply for graduation by the end of the drop period of your final semester of course work by completing a graduation card (pink for undergraduate and green for graduate) in the Office of Records and Registration, or available on-line. Specific dates for application for each semester or summer session can be found in the scheduling bulletin.
26. I forget...did I apply for graduation?
Please contact Barb Polakowski (814) 732-5555 ext. 287 or Amy Howe (814) 732-5555 ext. 283.
27. When will I find out if I can graduate?
Graduation audits are performed by the deans' offices during the first half of your final semester. If you do not meet degree requirements, a letter will be sent from your dean instructing you to meet with your assigned academic advisor to address deficiencies.
INCOMPLETE GRADES
28. How long does an undergraduate student have to correct an incomplete ("I") grade?
An incomplete grade must be removed during the first four weeks of the next semester in which the student enrolls or within one calendar year of the posting of the grade, whichever is shorter. Failure to complete the required work within the time allotted will result in the grade automatically converting to an "F."
29. How do I change my major?
Students must apply for a change of major by submitting the Change of Major form to the Office of Records and Registration. The student must provide a copy of their degree evaluation to the appropriate person for orientation into the new degree program. Signed forms must be returned to the Office of Records and Registration for final processing. (Print Form)
30. I submitted a change of major request form but have not heard whether it was completed. Can you help?
You will receive an email informing you that your major has been changed. This email will also be copied to your new advisor. Your major change will not show on S.C.O.T.S. until the completion of the semester that the change was submitted.
31. How do I apply for a minor?
The student must complete an application form for each minor and submit it to the Office of Records and Registration. A student is limited to only two minors. Minors must be applied for prior to the student's last semester of enrollment in order to be evaluated by the dean of the school in which the graduating student is majoring who will certify satisfactory completion of the minor(s).
32. What are the requirements for a specific minor?
Minor programs are self-advised. They are structured to enable students to follow the program with limited advice. The requirements for each minor program are listed in the college catalogue. Most programs vary in requirements from fifteen semester hours to twenty-four semester hours.
33. Are minors reflected on my official transcript?
Yes!
PRIVACY HOLD
34. I do not want my telephone number or address released to the public. How can I prevent this from happening?
You will need to complete a Request for Withholding Public Information form in the Office of Records and Registration before the end of the ADD period. Students should be advised that this will prevent the release of any information to the general public. Students will be required to show ID when transacting business in person and no specific student business may be transacted by telephone. (Print Form)
35. How do I remove the privacy hold from my record?
Request for removal of this code must be done in writing to the Office of Records and Registration anytime during the semester.
36. I attended Edinboro way back when and would like to return as a student. How do I go about this?
You will need to submit a Reinstatement Application to the Office of Records and Registration or contact Beth Fuhrer, (814) 732-5555 ext. 255. The request form is available in the Office of Records and Registration in Hamilton Hall as well as on-line.
37. I attended another school since I was at Edinboro. How do I get my credits transferred to Edinboro?
You will need to request the school you attended to mail an official transcript to Edinboro University's Office of Records and Registration for evaluation. An official transcript must come directly from the sending institution to Edinboro and contain the seal of the university and signature of the registrar. Student copies and unofficial copies will not be accepted. After reinstatement, the transcript will be evaluated and the student will be notified in writing of the credits accepted for transfer.
38. I sent a request to be reinstated to Edinboro and I haven't heard anything. Can you help?
You should soon receive a letter in the mail to confirm your reinstatement. If not, please contact Beth Fuhrer, (814) 732-5555 ext. 255, in the Office of Records and Registration.
39. Are students who leave the University and return required to follow "new" or "old" program requirements?
Students should follow the program of study outlined in the catalogue effective at the time of their admission to that program. Students who change curriculum must follow the requirements in effect at the time of their transfer to the new curriculum. Students who interrupt their program of study for a period exceeding one calendar year and who are subsequently reinstated must follow the requirements in effect at the time of their reinstatement. If this is impractical, a student may request an exception, and approval must be documented in writing by the advisor, department chairperson, and dean.
REPEAT COURSES
40. How many times may a student repeat a course?
Students may repeat a course for which a D+, D, F, U, W, WP, or WF grade is received. It is not recommended that students repeat a course more than once. The total number of repeat attempts that may be presented for graduation is limited to six.
41. Who may I talk to about in-state residency?
Matriculated students should be referred to Timothy Pilewski, Registrar. New undergraduate students prior to the beginning of classes should contact the Undergraduate Admissions Office. New graduate students prior to the beginning of the semester should contact the Graduate Office.
SATISFACTORY/UNSATISFACTORY GRADES
42. How do I take a course Satisfactory/Unsatisfactory (Pass/Fail)?
Forms to apply for Satisfactory/Unsatisfactory grades may be obtained in the Office of Records and Registration. The completed form must be submitted to the Office of Records and Registration no later than the end of the ADD period.
43. May I take more than one course for a Satisfactory/Unsatisfactory grade?
No! A maximum of one course each semester and one each summer may be taken on a satisfactory/unsatisfactory basis. No student may exercise the satisfactory/unsatisfactory option in more than four (4) courses in which a dual grading system is utilized, as part of the student's undergraduate degree program.
44. May I take one of my major courses under this option?
No! No student will be permitted to use the S/U option for any courses that are required for the student's major, unless the course itself has been approved for grading on the S/U basis.
NOTE: Students should review the policy regarding the satisfactory/unsatisfactory grading system in the University catalogue and on the reverse side of the S/U grade request form.
SOCIAL SECURITY NUMBER CHANGE
45. How can I change my Social Security Number in my records?
Applications for Social Security number change can be obtained in the Office of Records and Registration. (Print Form)
SUSPENSION
46. I've been academically suspended. Now what do I do?
You must sit out the required time (one semester), then submit a letter of petition which outlines the following:
Circumstances which caused your lack of academic success.
What you have done in your time away from the University.
What steps you are willing to take to insure your academic success.
Long-range goals for your career.
Address your letter to:
Mr. Timothy Pilewski, Registrar
Office of Records and Registration
Hamilton Hall, 210 Glasgow Road
Edinboro University of Pennsylvania
Edinboro, PA 16444This information will be used to assist the University in determining reinstatement.
47. How can I obtain a copy of my transcript?
Transcript requests MUST be submitted in writing and include the following information: the student's signature, social security number and address(es) of where the transcript(s) should be mailed. Other helpful information would include the dates of attendance and any former names you may have had while attending the University. Students should specify in the request whether an undergraduate or graduate transcript (or both) should be sent. The Transcript Request Form is also available online.
48. Is there a fee for the transcript?
Yes. The fee is $4.00 for the first transcript and $1.00 for each additional transcript ordered in the same request. The University will issue one free transcript (one time only) to each student upon written request.
RUSH Service: $10.00 (The request must be received prior to 1:00 pm to go out the same day.)
FAX Service: $12.00 (The request must be received by 3:00 pm.)
Undergraduate and graduate transcripts are considered two separate transcripts.
Please mail a check or money order with your request, made payable to Edinboro University. MasterCard, Visa and Discover are also acceptable forms of payment.
49. May I have the transcripts mailed directly to me?
Yes! However, these transcripts are not considered official transcripts by Edinboro University and will be marked "Issued Directly to Student." (NOTE: Although we do not encourage this, if the student insists on and specifically requests it, we will place the transcript in a sealed envelope with the registrar's signature on the back. However, this transcript will be marked "Issued Directly to Student" and will not be considered official by our University.)
50. Where should I mail my request and payment?
Office of Records and Registration
Edinboro University of Pennsylvania
Hamilton Hall, 210 Glasgow Road
Edinboro, PA 1644451. How long will it take to process my request?
Transcripts are generally mailed within three to five working days after receiving the request. This does not include mailing time.
TRANSFER CREDITS (Transferring to Edinboro from Other Institutions)
52. I transferred to Edinboro and have a question regarding my transfer credits.
If you are a new EUP transfer student, please contact Edna Torres of the Admissions Office (814) 732-2761.
If you are a reinstated student, please contact Barb Polakowski (814) 732-5555 ext. 287.
53. I took a summer course at another college or university. Are the credits on my record? Have you received the transcript yet?
You may access your academic transcript via S.C.O.T.S. to check what courses have been accepted for transfer. All transfer credits are listed at the beginning of the academic history. If there are no credits listed at all, make certain you had an official transcript sent directly from the university where you took the summer course. Student copies of grade reports or transcripts will not be accepted. If you have any questions, please contact Barb Polakowski (814) 732-5555 ext. 287.
54. I need/want to take a summer course at another institution for transfer back to Edinboro. How can I do this?
You will need to complete a Transfer Credit Authorization form prior to enrolling in the course. This form requires the written approval of the Office of Records and Registration for equivalency and the written approval of your advisor, department chairperson and dean of your major. Forms may be obtained in the Office of Records and Registration.
55. I completed a Transfer Credit Authorization form but have not heard anything. Has it been approved?
Please contact Barb Polakowski (814) 732-5555 ext. 287.
56. I have a question about how my credits were transferred to Edinboro.
Please contact Barb Polakowski (814) 732-5555 ext. 287.
57. I need to transfer my credits to another institution. How can I do this?
You will need to request that Edinboro University send an official transcript to the new school (and follow that school's policy for requesting transfer credit). Please refer to the section above about Transcripts.
58. Can transfer courses be used to improve a student's Grade Point Average (GPA)?
No! Although the grade must be a C- or better in order for the course to transfer, only the credits are accepted for transfer courses; the grades are not recorded in the Edinboro transcript.
59. I need to verify that I am a full-time/part-time student. How can I do this?
If currently enrolled, students may obtain verification of current or previous enrollment by following the instructions on the web on the Self-Service Enrollment Verification. From the Edinboro homepage, keyword search SCOTS, but before logging in, choose "Self-Service Enrollment Verification" under "General Information."
If unable to obtain the on-line verification, students must submit a Enrollment Verification Request Form including the student's signature. Students should submit this form to the Office of Records and Registration, along with any other form that needs to be completed or signed.
60. How long does it take to receive my verification?
Using the Self-Service Enrollment Verification, students are povided the verification within minutes. Generally, it takes 7-10 days to provide verification after receiving the written request.
61. Can I receive enrollment verification for a future semester?
The University can verify enrollment in a future semester ONLY if the student is already pre-scheduled. In general, students should not request verification of a future term unless they have a specific need with a deadline before that term begins.
Future term verification is available on-line about a week before a fall or spring semester begins. If needed before that time, requests must be made in writing to the Office of Records and Registration.
62. I need verification of academic standing for my insurance company's GOOD STUDENT DISCOUNT. How can obtain this?
Generally, insurance companies require a minimum grade point average for the term most recently completed. If students are eligible for their company's discount, they should submit an Enrollment Verification Request Form along with any required insurance form to the Office of Records and Registration. Be sure to indicate that the grade point average is required.
63. Who may I talk to about Veterans' Education Benefits or the Montgomery GI Bill?
Timothy W. Pilewski in the Office of Records and Registration, is the representative for Veterans' Education Benefits (814) 732-5555 ext. 289.
64. I am receiving Tuition Assistance from the military. How will this be credited to my revenue account?
If Tuition Assistance is through the Pennsylvania National Guard, students should notify the Financial Aid Office and provide a copy of the agreement provided by their Guard unit.
If Tuition Assistance is through a Reserves unit (for example, under the D.A.N.T.E.S. program), students must have all forms completed and signed through their Reserves unit and then submit the final form to Peggy Sam in the Accounting Office in McNerney Hall.
65. I completed courses in the military and have been told I can receive college credit for this coursework. Who should I see?
Evaluation of military training and coursework is completed by Barb Polakowski in the Office of Records and Registration. Please contact Barb Polakowski to find out what paperwork needs to be submitted for evaluation (814) 732-5555 ext. 287.
66. I understand I can receive health and physical education credit for my military service. How do I do this?
Students must provide a certified copy of their discharge form DD214 (member 4 copy) verifying a minimum eight weeks active duty and honorable discharge or character of service. If students are eligible, credit will be awarded for the following courses: HPE 105 Health (2 credits) and HPE 063 Physical Fitness (1 credit). Submit a request for credits along with your DD-214 to the Office of Records and Registration. Contact Timothy W. Pilewski if you have questions.
