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Edinboro University of Pennsylvania has developed standards of Satisfactory Academic Progress (SAP) in accordance with federal regulations. This policy measures quantity (number of credits completed), quality (cumulative quality point average), and maximum time frames for completion and measures progress incrementally. The provisions of the Policy apply to students seeking eligibility for Federal Title IV Aid (Federal Pell Grant, Federal TEACH Grant, Federal Perkins Loan, Federal Stafford Subsidize and Unsubsidized Loans, Federal Work-Study, Federal Plus Loan, Federal Graduate Plus Loan and Federal Nursing Loans), and other programs, which require monitoring of academic progress. Note: Standards of satisfactory academic progress for the PHEAA State Grant is not the same as the federal standards.
Note: The Satisfactory Academic Progress Policy for Financial Aid recipients is independent of “Academic Probation and Suspension.”
For financial aid purposes, a student is considered to be making satisfactory academic progress if he/she meets the following criteria:
End of Semester #
% of hours attempted**
that must be completed
|13||Ineligible to recieve financial aid|
**Number of credits enrolled at the end of the add/drop period.
The number of semester is based on an equivalency of full-time enrollment (e.g. a student enrolled in six (6) credit hours has an equivalency of .5 semester (6 credit hours / 12 (full-time credits hours = .5).
Students who have attempted 180 credits and/or 12 semesters in a baccalaurate degree (90 credits and/or 6 semesters in an associate degree) with or without the benefit of financial assistance are no longer eligible for financial aid. If it is determined that a student has met the requirements for his/her degree but did not apply for graduation, federal aid will not be awarded.
An Undergradate student enrolled in an Associates Degree program has the equivilant of 8 full-time semesters before they become ineligible for Financial Aid.
End of Semester #
% of hours attempted
that must be completed
|7||Ineligible to recieve financial aid|
The number of semesters is based on an equivalency of full-time enrollment (e.i. a student enrolled in six (6) credit hours has an equivalency of .75 semester (6 credit hours/9 full-time credit hours=.75).
Graduate students who have attempted 46 credits and/or 6 semesters with or without the benefit of financial assistance are no longer eligible for financial aid. Programs requiring more than 60 credit hours will be review individually for maximum time frames.
- All incompletes, withdrawals, failures, and repeats are included as attempts when determining SAP for financial aid.
- A change of academic major or the pursuit of a double major does not extend eligibility for financial aid.
- Students who enroll in summer school will be charged with a semester of attendance. Credits hours attempted will be used to determine SAP.
- Students enrolled in cooperative education will be treated as a regular semester student unless it is a summer registration. The summer school procedures would then apply.
- If a student is enrolled via a consortium agreement/study abroad, a transcript will be obtained from the visiting school and the credit hours will be included as attempts along with the credit hours earned.
- Transfer credits that have been accepted, will be used as attempts and completes and included when determining SAP.
- Academic credits received via examination, military, or life experiences are counted as attempts and as earned credits.
Reinstatement of Aid
Aid may be reinstated on a probationary status by meeting the requirements for SAP or by an approved appeal. If aid is reinstated, a probationary status will remain in effect. A period of non-enrollment does not reinstate aid eligibility.
Students who wish to appeal the suspension of financial aid eligibility based on extenuating circumstances, such as severe illness, death of close family member, severe injury, other traumatic experiences, may do so by submitting an appeal form and supporting documentation to the Assistant Vice President for Financial Aid Office within thirty (30) days of the last date of the most recent semester or date of probationary letter or suspension letter, whichever is earlier.
To appeal you must:
- Complete Appeal Form
- Identify the circumstances that led to SAP not being maintained in an attached statement
- Provide supporting documentation, e.g. statement from the doctor, death notice, etc. when applicable
- Must be signed by the student
- Include your Edinboro student ID number (or Social Security number) and current address
- Must be legible
- Upon receipt of your Appeal Form an Academic Plan will be completed and emailed to your Edinboro email
- The Academic Plan must be reviewed by the student and their advisor
- The Academic Plan must be must be signed by both student and advisor
- The Academic Plan must be returned to the Financial Aid Office for completion of the appeal process
The Financial Aid Director will notify the student of the decision to reinstate or deny aid. If approved, conditions may apply. If the conditions are not satisfied, aid may be denied in a subsequent term. As described in the federal regulations, all decisions at this point are final.
All initial and subsequent appeals, supporting documentation and corrective plans of action must be received within ten (30) days of notice. The committee will not review incomplete and/or partial appeals. All documentation is retained by the Financial Aid Office for audit purposes.
Failure to meet SAP requirements – Probation/Suspension
- Any student who fails to meet SAP requirements will be placed on financial aid warning for one semester if they have not been prior on financial aid warning or financial aid probation.
- Students who have been on financial aid warning in a prior semester will be put on financial aid suspensionif they have not met the SAP requirements.
- Students on financial aid suspension must submit an appeal which is based on circumstances beyond the student’s control and if the appeal is approved, will have an academic plan completed to reach Satisfactory Academic Progress standards at the end of the academic plan.
- If at the end of the probationary period or academic plan, the student does not meet the requirements for SAP, all aid will be cancelled.
- In order to meet probation requirements students must follow the requirements of their academic plan.
- Students must attend a SAP meeting the first time on Warning or Probation if they have not previously attended a meeting.
Academic and/or personal counseling services are encouraged and can provide the student with additional support, which may help alleviate obstacles that hinder satisfactory academic progress. Students on probation are further encouraged to consult with a financial aid counselor prior to withdrawing from any classes or if midterm grades are failures.
Students who fail to meet the requirements of probation are placed on Financial Aid Denied Status.