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Financial Aid and Billing

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  • Financial Aid and Billing
 

 

FINANCIAL INFORMATION

TUITION AND FEES

BILLING FOR WINTER SESSION AND SPRING SEMESTER 

Students who complete scheduling for the Winter Session and/or Spring Semester should receive an invoice prior to the beginning of the academic term at the student’s home address and notice of an e-Bill will be sent to your EUP email address. All subsequent bills will be electronic and available 24/7 online.

Students should verify their home addresses using S.C.O.T.S. The paper invoice will be sent to the student’s permanent home address as listed on University records.  Online installment plan enrollment as well as Check and Credit card payments may be completed via eBill.

NOTE: For Spring Semester class schedules; if financial arrangements have not been completed by January 20, 2012, a financial hold will be placed on your record (For more information about financial holds see below.).  A $25.00 late registration fee may be charged for registration completed after January 20, 2012.

RETURNING STUDENTS

If you scheduled and completed all financial arrangements prior to the due date shown on your bill, you are registered and should report to your classes on the first scheduled meeting for each class and complete the “E-REG” online confirmation of attendance.  If your name does not appear on the class roster for the classes you are attending, report immediately to the Office of Records and Registration in Hamilton Hall.  This indicates there is a problem with your class schedule. 

NOTE: The Bursar’s Office must be informed of any grants, loans, etc., which are involved in the settlement of your account if they did not appear as an estimate on your bill.  You must have returned the bill with full payment or verification of adequate financial aid to the Bursar’s Office prior to January 20, 2012 for the Spring term to complete financial arrangements. If you do not receive a bill or eBill for any semester, contact the Bursar’s Office.  If you scheduled classes you must return the bottom portion of your invoice to the Bursar’s Office even if you owe no balance.

INCOMING STUDENTS

To create a schedule, schedule adjustment, or payment of fees you must report to Hamilton Hall before the last day to add.  If you received a bill and completed ALL financial arrangements prior to the due date shown on the bill, you are registered. 

If you are scheduled for classes for the Spring Semester you must return the bottom portion of your invoice to the Bursar’s Office even if you owe no balance.   You must report to classes the first day they meet in order to secure your schedule.  If your name does not appear on the class roster for the classes you are attending, report immediately to the Office of Records and Registration in Hamilton Hall Student Services Center.  This indicates there is a problem with your class schedule. 

If you received a bill for the semester, but DID NOT complete ALL financial arrangements prior to the due date shown on the bill, a financial hold will be placed on your record. 

E-BILL (Electronic Billing and Payments)

eBilling is a web-based system on our secure internet website and replaces paper invoices after the start of a term. Regular statements from your student account are posted to e-Bill monthly and recent transactions are available under the “recent activity link” (accessed via your e-Bill login). Students can allow eBill access to parents and third-parties that must have an e-mail address (e.g. myparent@yahoo.com) and a username and password will be created so they can log on to eBill to view the charges, make payments and/or set up an installment.  Through this exciting technology, you can choose payments by check (ACH), and/or credit card along with enrollment in the EUP installment plan for balances not covered by anticipated aid.  For more information and answers to frequently asked questions, log onto www.edinboro.edu, Keyword eBill.

FINANCIAL AID

Too often, students have a financial hold placed on their account because they have not completed all steps in meeting their financial obligations to the University.  When this happens, the students honestly believe they did take appropriate action to meet that obligation.  If you are in doubt, check your status with the Bursar's Office (814) 732-3502 and obtain evidence of meeting your financial obligations.  A bill for the fall semester and/or summer session will be sent to the home address, as listed in the current computer file, of each student who has scheduled.  You can verify your address on S.C.O.T.S.  If you have changed your home address, YOU MUST CHANGE IT ON S.C.O.T.S. OR SUBMIT A CHANGE OF ADDRESS FORM TO THE OFFICE OF RECORDS AND REGISTRATION.  The form is available in the Office of Records and Registration, Hamilton Hall Student Services Center.  Failure to have a correct address file can result in a financial hold being placed on your account.

Below are specific issues that you need to know.  This information will help you avoid a financial hold being placed on your records:

1.     Financial aid applicants must apply for student assistance forty-five (45) days in advance of the beginning of a term to assure completion of the award process.

2.     Students with grants, loans, or scholarships receive automatic credit of these funds which are listed on the billing invoice.  Actual disbursements to the student account are contingent upon all required documents being received. Please refer to item 3 in the Financial Aid Office Frequently Asked Questions for more information on required documents.

3.     Students receiving private loans not listed on their invoice must provide written evidence of private loan approvals to the Bursar's Office to receive recognition of a loan in process. Send copies of your loan disclosure statements with your invoice even if your current loan awards are greater than your charges.  You must be enrolled in a degree program for at least six (6) credits to remain eligible for the loans.

4.     Students receiving loans who do not participate in "Electronic Funds Transfer" must endorse (sign) their loan checks each semester in the Bursar's Office.  No paper loan check transactions are made to a student's account until the check has been endorsed. 

5.     Loans that are sent electronically through the PHEAA Escrow Agent Service require a completed Master Promissory Note (MPN) including the borrower's signature to credit the student's account. Students participating in the Federal Direct Loan (DL) program will have their funds disbursed to their account upon completion of the required entrance counseling and promissory note for DL borrowers on or after the designated disbursement date.

6.    Students who have external scholarships, military scholarships, or other types of student assistance that are not listed , must attach written evidence of such when returning their invoices in order to receive credit toward current semester charges. 

7.     All fees for the current term must be paid as well as any past due balance owed to the University by check, money order, credit card (MasterCard , American Express, or Discover), or by proof of financial aid by the billing due date for their registration to be complete.  Credit card payments must be made on the web at www.edinboro.edu, Keyword eBill. Students with remaining balances and have not made arrangements will automatically be enrolled in a payment plan with additional fees.

8.     Students who do not prepay by the billing due date must appear at the registration area in Hamilton Hall.

9.     Students who have questions concerning late applications for financial aid awards may seek this information in the Financial Aid Office, Hamilton Hall Student Services Center.

10.   Another reason students do not receive timely disbursements is missing documents. You can avoid this problem by accessing information from the Financial Aid Office Frequently Asked Questions. The response for item 3 provides a step-by-step process of how to view documents that are required and those that are still OUTSTANDING, as well as documents that have been received (satisfied.)

FINANCIAL HOLDS

The Bursar’s Office must be informed of any grants, loans, etc., which are involved in the settlement of your account.  You must return the invoice with either full payment or verification of adequate financial aid to the Bursar’s Office by January 20, 2012 to complete financial arrangements or a hold will be placed on your account. 

A financial hold prevents ANY schedule changes from being done and the student will be automatically enrolled in the Semester Installment Plan and charged the associated fees, at the discretion of the University.

REFUNDS

Edinboro University has a coordinated system of disbursing financial aid funds.  All financial programs are administered by the Financial Aid Office.  Refunds are usually made available three (3) weeks after the term begins. Students enrolled in all late start courses will not have their aid disbursed until the beginning of the late start course. Once funds are disbursed to pay tuition, fees, room and board, the Bursar’s Office will refund excess financial aid proceeds to the student. 

As a convenience to students, EUP can now direct deposit financial aid refunds to the student’s bank account.  You may designate a bank, savings and loan association, or credit union in the United States that is a member of the Federal Reserve System and accepts electronic funds transfer.  Student refund direct deposit authorization forms are available in the Bursar’s Office, the Accounting Office, and online from the Edinboro homepage (Keyword Direct Deposit). 

Anyone not choosing direct deposit will continue to receive a University check for any excess funds which must be picked up in Hamilton Hall; checks are printed once per week after initial term disbursement and require a valid student ID for pick up.

COURSE SCHEDULE ADJUSTMENTS – SPRING

Students who reduce their credit hour load after the end of the drop period so as to qualify for billing as part-time students shall not be eligible for a refund of the amount paid which exceeds the part-time rate.  After the drop period, refunds for the basic fee shall be made only for full semester withdrawal.

Individuals desiring to withdraw from or drop all courses and leave the University, will be able to do so via the S.C.O.T.S. system, during the first 10 weeks of the semester. Students are still encouraged to carefully consider such an important decision and its impact on their academic career and financial aid stand to consult with appropriate faculty or staff prior to submitting their withdrawal request on S.C.O.T.S. If a student plans to withdraw during the last five weeks of the semester, the student must meet with the Assistant Vice President of Financial Aid, the Bursar, or the Registrar, located in Hamilton Hall, to discuss their request. During the last five weeks of the semester, or the equivalent period during a summer session, students will receive grades of WP (withdraw passing) or WF (withdraw failing). If a student officially withdraws from all courses and wishes to return to the University at a later date, the student may then apply for reinstatement through the Office of Records and Registration.

During the fall and spring terms, except for the application fee, instructional technology fee and advance deposits, students officially and totally withdrawing after the first class meeting may seek refund/account adjustment for tuition, health, university center, instructional service and student activity fees according to the following schedule:

        If you attend and drop by January 28, 2012.....................................................................................100%

        If you attend and withdraw by February 3, 2012............................................................................. 80%

        If you attend and withdraw by February 10, 2012........................................................................... 60%

        If you attend and withdraw by February 17, 2012........................................................................... 50%

        If you attend and withdraw by February 24, 2012........................................................................... 40%

        After Fifth Week.......................................................................................................................................... No Refund

Students officially and totally withdrawing after the first class meeting may seek refund/account adjustment for room and meals according to the following schedule:

        If you attend and drop by January 28, 2012..................................................................................... 90%

        If you attend and withdraw by February 3, 2012............................................................................. 80%

        If you attend and withdraw by February 10, 2012........................................................................... 60%

        If you attend and withdraw by February 17, 2012........................................................................... 50%

        If you attend and withdraw by February 24, 2012........................................................................... 40%

        After Fifth Week.......................................................................................................................................... No Refund

Special start and end date courses are refunded based on number of course sessions attended at point of withdrawal compared to total number of class meetings. For more information, go to www.edinboro.edu, Keyword “Bursar”.

NOTE:  Requests for refund/account adjustment must be in writing and forwarded to the Bursar Office in Hamilton Hall.  Students who create class schedules after January 20, 2012 for the spring semester must logon to S.C.O.T.S. or eBill to review account charges and make payment by the due date.