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Financial Aid and Billing

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FINANCIAL INFORMATION

BILLING FOR SUMMER SESSIONS AND FALL SEMESTER

Students who complete scheduling for the Summer Sessions and/or Fall Semester should receive an invoice prior to the beginning of the academic term at the student’s home address and notice of an e-Bill will be sent to your EUP email address. All subsequent bills will be electronic and available 24/7 online. Students should verify their home addresses using S.C.O.T.S. The paper invoice will be sent to the student’s permanent home address as listed on University records.  Online installment plan enrollment as well as Check and Credit card payments may be completed via eBill.. NOTE: For Fall Semester class schedules; if financial arrangements have not been completed by August 27, 2010, a financial hold will be placed on your record (For more information about financial holds see below.).  A $25.00 late registration fee may be charged for registration completed after August 27, 2010.

RETURNING STUDENTS

If you scheduled and completed all financial arrangements prior to the due date shown on your bill, you are registered and should report to your classes on the first scheduled meeting for each class and complete the “E-REG” online confirmation of attendance.  If your name does not appear on the class roster for the classes you are attending, report immediately to the Office of Records and Registration in Hamilton Hall.  This indicates there is a problem with your class schedule.  NOTE: The Bursar’s Office must be informed of any grants, loans, etc., which are involved in the settlement of your account if they did not appear as an estimate on your bill.  You must have returned the bill with full payment or verification of adequate financial aid to the Bursar’s Office prior to August 27, 2010 for Fall term, and no later than mid-week prior to start of summer terms, to complete financial arrangements. If you do not receive a bill or eBill for any Semester, contact the Bursar’s Office. If you scheduled classes you must return the bottom portion of your invoice to the Bursar’s Office even if you owe no balance.

 INCOMING STUDENTS

To  create a  schedule, schedule adjustment, or payment of fees you must report to Hamilton Hall before the last day to add.  If you received a bill r and completed ALL financial arrangements prior to the due date shown on the bill, you are registered.  If you are scheduled for classes you must return the bottom portion of your invoice to the Bursar’s Office even if you owe no balance.   You must report to classes the first day they meet in order to secure your schedule.  If your name does not appear on the class roster for the classes you are attending, report immediately to the Office of Records and Registration in Hamilton Hall Student Services Center.  This indicates there is a problem with your class schedule.  If you received a bill for the  Semester, but DID NOT complete ALL financial arrangements prior to the due date shown on the bill, a financial hold will be placed on your record. 

E-BILL (Electronic Billing and Payments)

eBilling is a web-based system on our secure internet website  and replaces paper invoices after the start of  a term. Regular statements from your student account are posted to e-Bill monthly and recent transactions are available under the “recent activity link” (accessed via your e-Bill login). Students can allow eBill access to parents and third-parties  who must have an e-mail address (e.g. myparent@yahoo.com and a username and password will be created so they can log on to eBill to view the charges, make payments and/or set up an installment.  Through this exciting technology,  you can choose payments by check (ACH), and/or  credit card along with enrollment in the EUP installment plan for balances not covered by anticipated aid.  For more information and answers to frequently asked questions, log onto www.edinboro.edu Keyword eBill.

 FINANCIAL AID

Too often, students have a financial hold placed on their account because they have not completed all steps in meeting their financial obligations to the University.  When this happens, the students honestly believe they did take appropriate action to meet that obligation.  If you are in doubt, check your status with the Bursar's Office (814) 732-5555 ext. 472 and obtain evidence of meeting your financial obligations.  A bill for the fall semester and/or summer session will be sent to the home address, as listed in the current computer file, of each student who has scheduled.  You can verify your address on S.C.O.T.S.  If you have changed your home address, YOU MUST CHANGE IT ON S.C.O.T.S. OR SUBMIT A CHANGE OF ADDRESS FORM TO THE OFFICE OF RECORDS AND REGISTRATION.  The form is available in the Office of Records and Registration, Hamilton Hall Student Services Center.  Failure to have a correct address on file can result in a financial hold being placed on your account.

 Below are specific issues that you need to know.  This information will help you avoid a financial hold being placed on your records:

1.     Financial aid applicants must apply for student assistance sixty (60) days in advance of  the beginning of a term to assure completion of the award process.

2.     Students with grants, loans, or scholarships receive automatic credit of these funds which are listed on the billing invoice.  Actual disbursements to the student account are contingent upon all required documents being received. Please refer to item 3 in the Financial Aid Office Frequently Asked Questions for more information on required documents.

3.     Students receiving loans not listed on their invoice must provide written evidence of loan approvals to the Bursar's Office to receive recognition of a loan in process (i.e. Stafford Loans or Parent Loans for Undergraduate Students - PLUS). Send copies of your loan disclosure statements with your invoice even if your current loan awards are greater than your charges.  You must be enrolled in a degree program for at least six (6) credits to remain eligible for the loans.

4.     Students receiving loans who do not participate in "Electronic Funds Transfer" must endorse (sign) their loan checks each semester in the Bursar's Office.  No paper loan check transactions are made to a student's account until the check has been endorsed. 

5.     Loans that are sent electronically through the PHEAA Escrow Agent Service require a completed Master Promissory Note (MPN) including the borrower’s signature to credit the student’s account.

6.    Students who have external scholarships, military scholarships, or other types of student assistance that are not listed , must attach written evidence of such when returning their invoices in order to receive credit toward current semester charges. 

7.     All fees for the current term must be paid as well as any past due balance owed to the University by check, money order, credit card (MasterCard , American Express, or Discover), or by proof of financial aid by the billing due date for their registration to be complete.  Credit card payments must be made on the web at www.edinboro.edu Keyword eBill. Students with remaining balances and have not made arrangements will automatically be enrolled in a payment plan with additional fees.

8.     Students who do not prepay by the billing due date must appear at the registration area in Hamilton Hall.

9.     Students who have questions concerning late applications for financial aid awards may seek counseling in the Financial Aid Office, Hamilton Hall Student Services Center.

10.   Another reason students do not receive timely disbursements is missing documents. You can avoid this problem by accessing information from the Financial Aid Office Frequently Asked Questions. The response for item 3 provides a step-by-step process of how to view documents that are required and those that are still OUTSTANDING, as well as documents that have been received (satisfied.)

FINANCIAL HOLDS

The Bursar’s Office must be informed of any grants, loans, etc., which are involved in the settlement of your account.  You must return the invoice with either full payment or verification of adequate financial aid to the Bursar’s Office by August  27, 2010 to complete financial arrangements or a hold will be placed on your account..  A financial hold prevents ANY schedule changes from being done and the student will be automatically enrolled in the Semester Installment Plan and charged the associated fees, at the discretion of the University.  . 

REFUNDS

Edinboro University has a coordinated system of disbursing financial aid funds.  All financial programs are administered by the Financial Aid Office.  Once funds are disbursed to pay tuition, fees, room and board, the Bursar’s Office will refund excess financial aid proceeds to the student.  As a convenience to students, EUP can now direct deposit financial aid refunds to the student’s bank account.  You may designate any bank, savings and loan association, or credit union in the United States that is a member of the Federal Reserve System and accepts electronic funds transfer.  Student refund direct deposit authorization forms are available in the Bursar’s Office, the Accounting Office, and online from the Edinboro homepage (Keyword Direct Deposit).  Anyone not choosing direct deposit will continue to receive a University check for any excess funds which must be picked up in Hamilton Hall; checks are printed once per week after initial term disbursement and require a valid student ID for pick up.

COURSE SCHEDULE ADJUSTMENTS – FALL

Students who reduce their credit hour load after the end of the drop period so as to qualify for billing as part-time students shall not be eligible for a refund of the amount paid which exceeds the part-time rate.  After the drop period, refunds for the basic fee shall be made only for full semester withdrawal. In addition, those students who want to request a withdrawal from all courses and leave the University must complete a “Student Withdrawal Form” by contacting the Student Success Center located in the F.G. Pogue Center, 2nd Fl, Rm 211, or may phone 814-732-2781. During the fall and spring terms, except for the application fee, instructional technology fee and advance deposits, students officially and totally withdrawing after the first class meeting may seek refund/account adjustment for tuition, health, university center, instructional service and student activity fees according to the following schedule:

        If you attend and drop by September 4, 2010………………………………………………….100%

        If you attend and withdraw by September 10, 2010……………………………………………80%

        If you attend and withdraw by September 17, 2010……………………………………………60%

        If you attend and withdraw by September 24, 2010……………………………………………50%

        If you attend and withdraw by October 1, 2010……………………..………………………….40%

        After Fifth Week …………………………………………………………………………… No Refund

Students officially and totally withdrawing after the first class meeting may seek refund/account adjustment for room and meals according to the following schedule:

        If you attend and drop by September 4, 2010…………………………………….……………..90%

        If you attend and withdraw by September 10, 2010……………………………………………80%

        If you attend and withdraw by September 17, 2010……………………………………………60%

        If you attend and withdraw by September 24, 2010……………………………………………50%

        If you attend and withdraw by October 1, 2010 …………………………..…………….………40%

        After Fifth Week ………………………………………………………………………....… No Refund

NOTE:  Requests for refund/account adjustment must be in writing and forwarded to the Accounting Office in McNerney Hall.  Students who create class schedules after July 25 2010, for the fall semester must logon to S.C.O.T.S. or eBill to review account charges and make payment by the due date.

WITHDRAWAL FROM THE UNIVERSITY - SUMMER

Students who wish to withdraw from all their classes must contact the Student Success Center located in the F.G. Pogue Center, 2nd Fl, Rm 211, or may phone 814-732-2781. Students who fail to complete an official withdrawal risk receiving failing grades in all courses for which they are enrolled.  Students who officially and totally withdraw after the first meeting of a class will be entitled to a credit of prepaid tuition, room and board fees, and of student activity fees according to the following schedule:

1st Summer Session                           2nd  Summer Session                       3rd  Summer Session

100% through May 17, 2010        100% through June 7 & 8, 2010            100% through July 12 & 13, 2010

          0% after May 17, 2010     prorated % through June 11, 2010           prorated% through July 16, 2010 

                                                                           0% after June 11, 2010                              0% after July 16, 2010

The Health Center Fee, University Center Assessment Fee and the Instructional Service Fee are non-refundable after the first class meeting for each session. Students who receive federal financial aid may be subject to cancellation in whole or in part per regulations.