Mr. Adam Bell
Current EU Faculty, Staff, and Students – go to your EU Portal and click on the “Conference Services” icon.
External Clients – click on the EMS Reservation Request Form link on this page.
What are the benefits of the new reservation system?
EMS is the campus scheduling software that includes most spaces on campus. It is a one-stop shop that also includes campus services like catering, AV support, and facilities set ups and tear downs.
What is my User ID?
Current EU Faculty, Staff, and Students – this will be your current EU username and password.
External Clients – log in as a guest user, and no username and password is required.
Log in to EMS and select the “Create a Reservation” tab (located on the left menu bar). Click on “Book Now” to start the process.
Next to the date selection, there is a button that says “Recurrence.” When you click this button, a window pops up asking about how often the event will repeat, start and end date, and start and end time. BE CAREFUL – once you go through the process of selecting a room for a recurring event, make sure to check at the top of the page if there are any days that the room you selected isn’t available, as you may need to make another room choice for certain dates.
Under “Browse” on the left menu bar, go to “Locations.” When you find a room you’d like to see, click on it, and a window will pop up. If there is an image of the room available, you will find it there.
Yes. Under “Browse” on the left menu bar, go to “Locations.” When you find a room you’d like to see, click on it, and a window will pop up. Set up types, with their capacities, are listed there.
There may be a scheduling constraint that prevents scheduling the space or the room. For example, campus spaces are required to be scheduled 48 hours in advance. If you are trying to request space too close to the date of the event, the system denies it. If there is an urgent need for space and you are receiving this message, please contact Conference Services at 732-2425.
Classrooms for events may be scheduled per academic semester. Most other spaces can be scheduled 365 days in advance.
You should hear back within 48 hours regarding your request, however some requests may take up to 72 hours.
Please contact the Conference Services Office for any last minute changes, however, there is no guarantee these changes can be accommodated/made.
This is “buffer” time and prevents events from taking place back to back without the scheduler’s permission. This is typically needed between events to give any service providers (labor crew, custodial, catering, etc) time to get in re-set the room for the following event. This time can be adjusted on a case by case basis.
Master Calendar will be the campus event promotion calendar. This is where you can find all the information about event going on during the school year.
There are questions on the reservation request form about whether you wish for your event to be advertised on Master Calendar. If you indicate that you want it to be on Master Calendar, it will prompt you to provide publicity information about your event. It will then automatically send to Master Calendar. The Marketing Department then reviews the information and determines if there is sufficient information to be published. If there is not enough information, or the calendar manager does not feel the event should be published, he or she will contact the requestors for more information.
Office of Conference Services - (814) 732-2425.