An incident is any unplanned event that either results in personal injury or damage to property; equipment; or the environment, or has the potential to result in such consequences (near-miss).
Incident reports are to be submitted within 24 hours when any of the following occur on campus:
- Injuries (even minor ones)
- Property Damage
Immediately report incidents resulting in severe injury, illness, exposure, property damage, or death to University Police, (814) 732-2911, and the Office of Environmental Health and Safety (EHS), (814) 732-2709, for further action.
Reporting an incident allows the Office of Environmental Health and Safety to:
- Follow up with the injured employee to ensure they have received the proper care and to begin the workers’ compensation process.
- Allow for corrective action to be taken sooner, possibly preventing others from becoming injured.
- Identify trends to determine the effectiveness of the corrective actions and safety programs and to prevent future incidents.
- Identify high-incident-rate locations, or departments and problem areas so extra effort can be made in those areas.
- Collect the required information to submit property and liability claims to the Bureau of Risk and Insurance Management (BRIM).
Incidents Involving Employees
- The employee directly involved with the incident should complete the Incident Report.
- The employee’s Supervisor shall complete the Supervisor’s Incident Report, with the input from the involved employee and collect a Witness Statement from all involved persons.
- The reports, including witness statements and pictures, should be submitted to the Office of Environmental Health and Safety (EHS) via email to firstname.lastname@example.org, fax to (814) 732-2228, or submitted in person. The preferred method is via email.
Incident involving work related injuries or occupational illnesses should see the Workers’ Compensation Page.
Incident Involving Non-Employees
(i.e. Students, Visitors, Contractors)
- Incidents involving students, visitors, or contractors should be reported to their designated University contact (i.e. Faculty or staff).
- The designated University contact shall complete the Incident Report, with the assistance of the involved person.
- Incident Report should be submitted to the Office of Environmental Health and Safety via email to email@example.com, fax to (814) 732-2228, or submitted in person. The preferred method is via email.
Example: If an incident occurred in class, then it should be reported to the professor. The professor would complete the Incident Report and submit it to the Office of Environmental Health and Safety.
- Students may seek non-emergency treatment for injuries and illnesses at:
Student Health Services
300 Scotland Road
- The University Police and Student Health Services will submit an Incident Report directly to the Office of Environmental Health and Safety for all incidents that they are involved with.
Supervisor’s Incident Report