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A University activity is considered a program or event sponsored by a University department
with primary focus on fulfilling an academic or administrative function of the University.
Currently enrolled students may be participants in the activity, but the activity
is initiated to meet department goals rather than to provide a student activity. Members
of the general public may be invited to participate as required for the department
to achieve its purpose. Approval from the appropriate vice president may be required
to classify an event as a University activity. Event planners should consider the
following when planning on-campus events.
There is generally no charge for University departments to schedule University events.
Academic classrooms can be reserved only on a per-semester basis and will not be scheduled
until that semester course schedule is completed.
A University co-sponsored activity is one that is initiated by a University department in association with a non-university entity for the purpose of providing activities that mutually benefit all co-sponsors. The University sponsor must serve as the primary contact for use of space and provide substantiation of the University benefit to be derived from the co-sponsorship arrangement. Examples include: Academic conferences, local host site for organization of which the University department is a member, programs offered exclusively to a non-university group, etc. Co-sponsorship responsibilities of campus department personnel may include:
A student activity is a program or event sponsored by an EUSGA-recognized student organization with a primary audience of PennWest Edinboro students. Each year, student clubs and organizations host a variety of cultural, educational and social programs designed to enhance the college experience. Clubs and organizations should consider the following when planning and scheduling events:
EUSGA-recognized student clubs and organizations should first meet with their advisor to discuss proposed event details and budget matters. At least three weeks in advance of your event, submit an advisor-approved room request through the online scheduling system.
There is generally no charge for EUSGA-recognized student clubs and organizations to schedule events. Academic classrooms can be reserved only on a per-semester basis and will not be scheduled until that semester course schedule is completed.
If a student club or organization is interested in conducting a fundraiser, they are required to submit a Fundraising Request Form via EngagEU in conjunction with making a room request.